Event Coordinator (Part-Time)
Job No:
91664
Location:
Milton
Good news EO and Scout employees!!
Tour de Office is now accepting Expressions of Interest for an Event Coordinator to join their team on a short-term, part-time basis
Are you who we are looking for? Keep reading if you can answer yes to all of the below:
- You have qualifications/experience/interest in event management
- You are passionate about the Tour de Office mission to promote active lifestyles in the workplace
- You have the time/ability to take on extra work outside of your current EO or Scout commitments
- You can work autonomously and have the confidence to work with and report to some big name organisations on TDO activities
About the Tour de Office Foundation (in case you've been living under a rock the past few years!)
Established in 2011, the Tour de Office event aims to raise awareness about the health risks office workers face by sitting for prolonged periods of time. Research shows that sitting for over 4 hours per day greatly increases your risk of chronic disease no matter how much exercise you do (hello stand-up desks!).
Tour de Office takes place in the office environment where organisations across Australia host a bike for the week-long event each August/September and staff ride 30 minute legs to raise awareness about this real health risk facing office-bound workers. Tour de Office also offers participating organisations a chance to raise funds for a charity of their choice through peer-to-peer fundraising.
It's Cycle Time!
You know how once a year we do crazy things like wear lycra all week long; get sweaty riding stationery bikes (with a live feed to capture it); and wax body parts that should never be waxed to raise money for a good cause?
We aren't the only ones!!
Anyone can participate in this fun and exciting event and they do - all over Australia. A number of stationary bikes will be set up in offices across the land and the entire event will be streamed live via webcam to tourdeoffice.com so friends, family, colleagues and sponsors can catch all the action.
Where you step in.
With Helen preparing to go away on maternity leave and Tour de Office season just about to kick off, there is now an exciting part-time position available for an Event Coordinator to join TDO during their busiest part of the year. This is a short-term contract starting mid-September and finishing at the end of March, however there is scope for this to extend and turn into a more permanent position as the Foundation grows.
Working days and hours can be negotiated for the successful candidate, however you will need to be available the equivalent of 1-2 days per week and every day between the 16-20th of October and the 13-17th November.
With two events organised for October and November, the Event Coordinator will be responsible for all facets of the event management and execution. Supported by our trusted Emily and the TDO team, you'll liaise with participating organisations, riders, charities, volunteers, sponsors and suppliers to ensure all components of the event run smoothly for stakeholders.
In addition, you'll be responsible for:
- Event communications including EDM's and Social Media;
- Reporting to the Foundation Board of Directors;
- Organising an Awards night post event;
- Overseeing the distribution of funds raised through the event;
- Updating leads in SalesForce and doing lead generation for next year's event; and
- Delivering goals within budget constraints.
No formal qualifications are required to do this position, however a background in event management, ideally within an NFP environment, will be a plus. You will be using Salesforce as well as AutopilotHQ, Mail Chimp and WordPress, but training can be provided in these programmes if you don't know how to use them.
Importantly, we are looking for someone who is professionally presented, highly trustworthy and a real 'people person', who is always pleasant, positive and thriving in networking situations. As you will be reporting regularly to the TDO Board and liaising with senior executives from corporate service organisations, it is critical that you have outstanding communication skills and have the confidence and business acumen to build relationships at this level.
Working in a fast-paced, events environment, problem-solving skills and the ability to make quick decisions will be key, as well as having an interest and belief in the overall mission and values of TDO to build healthy workplaces across Australia.
This opportunity will be advertised internally first and will then go out to the market, so if you would like to register your interest, get in quick!
Please note: If you are considering applying for this position, you will need to advise (and get the go ahead) from your Team Leader first.